How to use Copilot Pro to write, edit, and analyze your Word documents

At the text field in the window, type a description of the text you need and click the “Generate” button.

Copilot generates and displays its response. After reading the response, you’re presented with a few options.

If you like the draft, click “Keep it”. The draft is then inserted into your document where you can work with the text. If you don’t like the draft, click the “Regenerate” button, and a new draft is created. 

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Click the trashcan icon if you’d prefer to throw out the entire draft and start from scratch.

Alternatively, you can try to modify the draft by typing a specific request in the text field, such as “Make it more formal”, “Make it shorter”, or “Make it more casual”.

If you regenerate the draft, you can switch between the different versions by clicking the left or right arrow next to the number. You can choose to keep the draft you prefer.

Copilot will also help you fine-tune existing text. Select the text you want to revise. Click the Copilot icon in the left margin and select “Rewrite with Copilot”.

Copilot creates a few different versions of the text. Click the arrow keys to view each version.

Click “Regenerate” to ask Copilot to try again. Click the “Adjust Tone” button and select a different tone to generate another draft.

Sometimes you have text that would look and work better as a table. Copilot can help. Select the text you wish to turn into a table. Click the Copilot icon and select “Visualize as a Table”.

In response, click “Keep it” to retain the table. Click “Regenerate” to try again. Click the trash can icon to delete it. Otherwise, type a request in the text field, such as “remove the second row” or “make the last column wider”.

Copilot Pro can provide a summary of a document with its key points. To try this tool, open the document you want to summarize and click the Copilot icon on the Ribbon. 

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The right sidebar displays several prompts you can use to start your question. Click the one for “Summarize this doc”.

View the generated summary in the sidebar. If you like it as is, click the “Copy” button to copy the summary and paste it elsewhere.

Otherwise, choose one of the suggested questions or ask your question to revise the summary. For example, you could tell Copilot to make the summary longer, shorter, more formal, or less formal. 

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You could also ask it to expand on one of the points in the summary or provide more details on a certain point. A specific response is then generated based on your request.

Next, you can ask specific questions about any content in a document. Again, click the Copilot icon to display the sidebar. In the prompt area, type and submit your question. Copilot displays the response in the sidebar. You can then ask follow-up questions as needed.

Browse to the Microsoft 365 website and sign in with your Microsoft account. From the list of apps at the left, click the icon for Word and create a new blank document. Click the “Draft with Copilot” icon.

Enter a description of the content you need and then click the Generate button.

Read the response. At the bottom of the page, you can react in a few different ways. 

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Click the Regenerate button to request a different answer. Click the Discard icon to delete the response and start over from scratch. Click the “Keep it” button to accept the response. In the text field, type a different request to revise the response, such as “make it shorter”, “make it longer”, or “make it more formal”.

Beyond generating new content, Copilot Pro can revise existing text. Select the text you want to change and then click the Copilot icon. From the three menu choices, click “Auto rewrite”.

After the selected text is rewritten, you’re given a few options. You can replace the existing text with the revision. You can insert the revision below the existing text. Otherwise, type another request to revise the new text further.

Next, you can transform the text into a table. Select the text you wish to convert. Click the Copilot icon and select “Visualize as a table” from the menu. You can then keep the table, regenerate it, delete it, or fine-tune it.

You can also ask Copilot Pro to summarize the key points in a document. Open the document you want to summarize and click the Copilot icon. From the suggested questions, click “Summarize this doc”.

Beyond asking for a summary, you can pose specific questions about a document. Type your question in the field, “Ask me anything about this document”. Copilot then answers your question, allowing you to copy the answer and give it a thumbs up or down.